By default, we collect the first name and last name of the author and we can optionally collect the email address too – this helps with uniquely identifying the person involved and we recommend this is a mandatory field in almost every project we run. But you may need more information on each of your authors. For example, you may wish to know their title, their middle name or initials, how they wish to be addressed or their preferred name.

You are able to use any of our existing question types to collect additional information about the author. This can range for a simple line of text, a yes/no toggle switch, multiple lines of rich text or a complicated multiple select drop down type of question.

You can ask as many questions as you wish but we always recommend that you try to keep the form as simple as possible and only collect information you know you will need to use.

In addition to indicating which of the authors is the presenter (or are the presenters), you may wish to indicate other settings about the author. These could include which of the author(s) is/are co-presenters, who is the lead contact or for any other reason that your project requires.

Currently we able to set restrictions on a second flag or switch (with “Presenter” being the first. You are able to define the minimum and maximum number of people who can be indicated as this second flag or switch.

In most events, each person added to a submission is considered an author by default and we are then able to categorise each author further. It is rare to also use these flags or switches to indicate the person as an author (or co-author) but there are certain circumstances where this has been necessary – where the default setting or categorisation of a person added to a submission should not be an author. The system allows you to define the flags and switches you need to categorise the authors as your project dictates.

The language and labels used in each event can be unique to your event and we are able to change the label to match your usual language. So if you would rather indicate the “Speaker”, “Chair”, “Co-Chair” or anything else, please just let us know.