Submission Status

The Submission Status is used to indicate where in the Workflow a submission is.

Example

A submission could have a Submission Status of Draft.

Example

A submission could have a Submission Status of Review.

The Submission Status is used to control the behaviour of the submission including:

Behaviour
Form to use when editing
Form to use when reviewing
Validation to apply to fields in the submission
Emails to be sent out to users

Types

The Submission Status can be one of three types:

Type Description
Edit The submission can be edited by the submitter
Review The submission is under review and cannot be edited by the submitter.
Finished The submission is no longer being processed and cannot be edited by the submitter.

Each type of Submission Status has a number of Sub Statuses that are used to provide additional information about the status of the submission.

Edit

Any statuses of type Edit indicate that the submitter is allowed to edit the submission.

Sub Status Description
Incomplete The submission has not had all of its mandatory fields answered.
Complete The submission has had all of its mandatory fields answered.

Note

A Form must be linked to the status in order for it to be available for Submitters to use.

Review

Any statuses of type Review indicate that the submission is under review and cannot be edited by the submitter.

Sub Status Description
Unassigned The submission has not been assigned to any reviewers.
Assigned The submission has been assigned to at least one reviewer but no reviewers have completed their reviews.
Started At least one reviewer has completed their review of the submission.
Complete All reviews for the submission have been completed.

Note

A Form must be linked to the status in order for it to be available for Reviewers to use.

Finished

Any statuses of type Finished indicate that the submission has completed its process and no further action is required. Submitters cannot edit submissions that are in a Finished status.

A Finished status does not have any sub-statuses.

Settings

Each Status and Sub-Status can have a number of settings applied to it to control behaviour.

Tip

These settings can be edited using the Workflow Editor.

Workflow
Submission

Comments